Five tips for planning a great guided tour

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Every guided tour is different, as it should be. However, there are some principles that apply to an activity of any kind that you should keep in the back of your mind the next time you're organising an event.

A good guided tour should not be improvised. Try careful planning of the sights, memorising the facts you wish to mention and include a stop or two for food, drinks and restrooms. If you give your particpants a great time, there's a pretty good chance they will promote your guided tour for you, but you have to make the effort first.

Tip 1: Choose your guided tour location carefully

Your location choice can make or break a good event. Is it a great location but it takes a long time to get to for the guests? Perhaps you want to include some perks for the guests to arrive on time or possibly provide transport to and from the event if it fits the budget. Consider if the location will fit all your guests, will go along with your arranged theme and if it has all the facilities you need to run the event successfully.

Tip 2: Plan your budget wisely

Don't guesstimate all the way. First, when you're planning your guided tour you can just guess how many attendees you have to account for when getting quotes for food, drinks & setting the ticket prices. However, when you have most of your tickets sold, you might want to adjust your numbers to make sure you meet the budget you set. And remember to always get all quotes and conditions in writing.

Tip 3: Become a master timekeeper

When you're organising a guided tour you will be the first person in and the last person out, so good timekeeping during every stage of planning and running your event is essential. Don't keep your guests waiting, but do make a little extra time for some unexpected emergencies.

Tip 4: Make smart food & drink choices

As for anything else involved in your tour planning the key is in details. Providing food during your event? Perhaps you need to ask your guests for any food preferences & allergies. And if you're letting your guests pay for their food, make sure they really get their value for money.

Tip 5: Have a solid game plan + a reliable team

A master plan is essential for any event & a helping hand is always in need. Even if you're running a small get-together you might want to ask some friends for help to make sure everything goes efficiently. Remember, when you're organising an event, it's the guest's time that counts. No waiting time and constant flow is the key to successful guided tour.

Want to learn more? Try these articles:

Event planning checklist template

We've put together a sample event planning template you can adjust to the size of your party. The gist remains the same: plan well ahead and you'll need to worry little during the event itself.

How to create an event

Create your event on Billetto today and you will get more than just an event page. Here are some of the Billetto features you will get access to right away.

Promotion of your event

You've planned your event now, so how do you go about making people know that it's all happening and that it's THE event they're supposed to find themselves on the day?

First step on your next tour planning venture.

Every venture seems impossible until you make your first step. Start by creating your first event today and see how easy it is to bring an idea to life when you have the right tools at your fingertips.

Save the event for later, charge admission (or not), create VIP access and manage your guestlist more efficiently - all at your service any time.

Just add your idea to the mix.

Let's start planning my next guided tour


Ready to give it a try? It's free.