Every conference is different, as it should be. However, there are some principles that apply to an activity of any kind that you should keep in the back of your mind the next time you're organising an event.
Conferences are one of the hardest events to host. Your guests can be demanding, with high expectations and a never-ending thirst for coffee. You must delegate responsibility to succeed, and you must plan every single detail in order to make your conference memorable for all the participants.
Your location choice can make or break a good event. Is it a great location but it takes a long time to get to for the guests? Perhaps you want to include some perks for the guests to arrive on time or possibly provide transport to and from the event if it fits the budget. Consider if the location will fit all your guests, will go along with your arranged theme and if it has all the facilities you need to run the event successfully.
Don't guesstimate all the way. First, when you're planning your conference you can just guess how many attendees you have to account for when getting quotes for food, drinks & setting the ticket prices. However, when you have most of your tickets sold, you might want to adjust your numbers to make sure you meet the budget you set. And remember to always get all quotes and conditions in writing.
When you're organising a conference you will be the first person in and the last person out, so good timekeeping during every stage of planning and running your event is essential. Don't keep your guests waiting, but do make a little extra time for some unexpected emergencies.
As for anything else involved in your conference planning the key is in details. Providing food during your event? Perhaps you need to ask your guests for any food preferences & allergies. And if you're letting your guests pay for their food, make sure they really get their value for money.
A master plan is essential for any event & a helping hand is always in need. Even if you're running a small get-together you might want to ask some friends for help to make sure everything goes efficiently. Remember, when you're organising an event, it's the guest's time that counts. No waiting time and constant flow is the key to successful conference.
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We've put together a sample event planning template you can adjust to the size of your party. The gist remains the same: plan well ahead and you'll need to worry little during the event itself.
Create your event on Billetto today and you will get more than just an event page. Here are some of the Billetto features you will get access to right away.
You've planned your event now, so how do you go about making people know that it's all happening and that it's THE event they're supposed to find themselves on the day?
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