As every event manager knows, the first secret to putting on a successful event – for business or pleasure – is the venue. Find an inspiring venue, and it will all come together as a memorable occasion that will be talked about for a long time after the event. Choose the wrong venue, and it’s an uphill struggle all the way.
So, where do you find these fabulous event spaces that tick all the boxes? Quite apart from the stylish surroundings you’re looking for, the ideal location should also be easy to get to, offer the right facilities for your needs and, of course, be affordable...not to mention available on your chosen day. Are you feeling the pressure yet?
Next, ask yourself if you have enough industry knowledge to identify suitable places, and enough time to check out some shortlisted contenders and pick the perfect one. Chances are that you’re feeling slightly anxious by now. Which is why you really need professional help in the shape of an experienced venue finder.
A venue finding agency can be an invaluable resource to support your event planning efforts. All you have to do is define your brief and make contact. After that, the process itself is ridiculously easy: sit back and leave the legwork to the professionals. Before you know it, they will have put together a list of great venues that might just fit the bill, then run it past you for review and shortlisting.
They will arrange site visits for any venues you’d like to check out in person. If you find the perfect place, they’ll even negotiate the best deal for you. And the best bit? The venue finder won’t be charging you a penny. (They make their money via commission directly from the venues.)
Using a venue finding agency may be a fairly new concept for many companies, so it may well take you a little while to get your head around the idea. However, the benefits are undeniable:
A specialist venue finder does nothing but deal with venues and clients all day long. Their main strength is that they know the industry inside out, having accumulated an encyclopaedic knowledge of event spaces of every kind and description over the years.
Whether you’re looking for an intimate luxury venue for a wedding anniversary celebration or a big Central London party venue, an opulent executive meeting room to impress a key client or a relaxed rural space for some team bonding, the venue finder will know just where to find it.
With their eyes wide open, ears to the ground, and a huge network of contacts at their disposal, they can search out unusual and one-of-a-kind places that you never even knew existed.
Once you’ve taken the step to delegate the time-consuming task of finding the perfect venue, you can breathe a sigh of relief, safe in the knowledge that you put a professional team in charge. Their involvement frees you up to focus your time, effort, and money on the actual event organisation.
That said, you will obviously be consulted at every point. After all, the ultimate choice of venue is your decision at the end of the day. The ideal venue company will work closely with you and tailor a plan that best fits your event requirements. With the success of your event as close to their heart as it is to yours, you can expect nothing but the best in customer service to ensure all aspects of your event planning are a roaring success.
Organising a corporate event always takes longer than you think. With the task of venue finding off your desk, this give you some valuable extra time to spend on selecting the caterers, booking the guest speakers, finalising the technical set-up, agreeing the room décor, negotiating sponsorships, putting the finishing touches to the itinerary, booking entertainers, and all the other things that need to be organised in time for your event.
But that’s not all. Having an experienced venue finder by your side means that you can tap into their commercial clout, too. Not only are their services completely free of charge as far as your budget is concerned, they have the purchasing power in the industry to negotiate hard on your behalf. Many times, they can even achieve discounts and special prices that are not available anywhere else – and cheaper than if you had booked with the venue directly!