DATE OF CONFERENCE: 7/8/9 March 2025

A weekend of top-quality speakers, location shoots and workshops at the stunning DoubleTree Hotel in North Queensferry on the banks of the beautiful Firth of Forth.

For details of the conference please see the main event page here.

Tickets and prices

This is a non-profit event and ticket prices have been set to cover only the cost of your meals, speakers' fees and other running costs.

Your ticket price includes:

• All conference talks from Friday evening through to the close of the conference after lunch on Sunday
• Welcome drink on Friday evening
• Dinner on Friday and Saturday evenings
• Lunches on Saturday and Sunday
• Teas and coffees during the conference on both days.

Most special diets can be catered for.  If you need particular information please contact rps.landscape.events @ gmail.com 

Ticket prices do not include:

• Travel to and from the conference
• Drinks and refreshments other than those specified above
• Travel to and from location shoots
• Any optional, chargeable workshops or other activities.

Terms for all Participants in RPS Landscape Group Events:

Carbon offsets

Tickets for this event include a £5 carbon offset charge to cover the likely emissions of the event. These will be paid to a carefully researched and selected offsetting partner.

Joining Instructions:

Most of our events have the meeting time and place specified on the relevant event page on the RPS website (this is a link to the Landscape Group events calendar). In some cases, however, the event leader may email you shortly before the event with more detailed instructions. Please keep an eye on your incoming emails prior to an event but if you do not receive any specific instructions, then you should meet at the time and place advertised on the website.

Cancellation by You:

If you wish to cancel your booking PLEASE let the event leader / organiser know with as much notice as possible. If nothing else, this can avoid them delaying the start of the event while they wait for you.

If you have paid for an event, please note that this fee/ticket price is non-refundable unless we are able to sell your place to somebody else. You are welcome to sell your place yourself but, again, PLEASE notify the event leader / organiser in advance of any change.

Cancellation by us:

Event leaders are asked to make plans for alternative activities or locations in the case of poor weather and, in most cases, events will proceed despite poor weather unless, in the view of the event leader, the weather will lead to unacceptable safety risks or very little chance of successful photography. It is inevitable, however, that occasionally an event will be cancelled for this or another reason beyond the RPS’s control.

Occasionally an event may also be cancelled owing to lack of bookings. So if you wish to attend an event, don’t leave it till the last minute to book as it may be too late.

If an event is cancelled we will give you as much notice as we are able and any payment by you to the RPS in respect of the event offered as a full refund. In the case of events cancelled because of lack of interest we will aim to give at least three weeks’ notice wherever possible.

Please note we are NOT able to refund any associated or consequential costs including but not limited to travel, accommodation, insurance premium or other costs incurred by you in order to attend the event.

Responsibility:

You are responsible for your own health and safety and must appraise your own strength, fitness and mobility. The event leader is NOT responsible for your safety, welfare or attendant medical conditions. Strictly the event leader is there to introduce you to a location and/or to teach you particular skills.

Liability for any accident, injury, medical condition, loss or damage to property, inappropriate behavior, dress, equipment and third party liability is accepted by you when signing up for the event. You agree to indemnify and hold harmless the Royal Photographic Society from all claims of whatsoever nature.

Insurance:

You are advised to consider having insurance to cover: event cancellation by you or by us, accident, medical, personal equipment and public liability.

In particular you should also consider, in the case of high cost events, the likelihood and consequences of you having to cancel or not attend at the last minute because of accident, medical or other unforeseeable circumstances.

Using your data:

Your personal details (name, telephone number and email address) will be provided to the leader of the event or workshop you have booked in order to enable them to:

· send you joining instructions for the event

· contact you at short notice in case of any emergency or last-minute change to the event.

If you do not want your details to be shared with the event leader please cancel your booking immediately. You will not be eligible for a refund as this information was provided on the web page where you made your booking.

Thank you,

RPS Landscape Group Committee