Log ind / Opret

How to plan events:

Key tips for event planning

Plan my event now

Every event is different, as it should be. However, there are some principles that apply to an event of any kind that you should keep in the back of your mind the next time you're planning your celebration.


1. Choose your location carefully


Your location choice can make or break a good event. Is it a great location but it takes a long time to get to for the guests? Perhaps, you want to include some perks for the guests to arrive on time or possibly provide transport to and from the event if it fits the budget. Consider if your venue will fit all your guests, will go along with your arranged theme and if it has all the facilities you need to run the party successfully.


2. Plan your budget wisely


Don't guesstimate all the way. First, when you're planning your event you can just guess how many attendees you have to account for when getting quotes for food, drinks & setting the ticketprices. However, when you have most of your tickets sold, you might want to adjust your numbers to make sure you meet the budget you set. And remember to always get all quotes and conditions in writing.


3. Become a master timekeeper


When you're organizing an event you will be the first person in and the last person out, so, good timekeeping during every stage of planning and running your event is essential. Don't keep your guests waiting, but do make a little extra time for some unexpected emergencies.


4. Make smart food & drink choices


As for anything else involved in your event planning the key is in details. Providing food during your event? Perhaps, you need to ask your guests for any food preferences & allergies. And if you're letting your guests pay for their lunch, make sure they really get their value for money.


5. Have a solid game plan + a reliable team


A master plan is essential for any event & a helping hand is always in need. Even if you're running a small get-together you might want to ask some friends for help to make sure everything goes efficiently. Remember, when you're putting an event, it's the guest's time that counts. No waiting time and constant entertainment is the key to successful event.


Create and plan your event with Billetto

Create event

Create a beautiful event page in under 10 minutes - add tickets (free or paid) to your event

Promote & share

Share your event on social media or use the Billetto widget to sell tickets directly on your site

Follow the numbers

Get up-to-date statistics on your daily sales and where they’re coming from with Billetto Insights

Join the community

Add your event to one of the Billetto categories to have it discovered by the existing Billetto Community

Avoid queues

Don't keep your guests waiting - use the Billetto app to effortlessly check your guests in on the day

Embrace the guest list

Export your Billetto event guest list to use it for future promotions and event announcements

Plan my event now