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Touchless visitor management systems are an easy solution to facilitate access at events. These systems allow visitors, guests, and employees to use access cards, readers, or scanners to unlock doors and gain access to communal buildings.
This guide will discuss how you can utilize security and access control to host a secure, safe, and smart event!
Why Use Smart Access Control For Events
Site access is a critical part of event safety. According to event planning HSE guidelines, to have safe crowd control at an event you must provide safe and convenient access to your event, and minimise traffic obstruction outside the venue.
Through using touchless visitor management systems, you can easily control who is allowed into the venue to avoid overcrowding within the venue. Your guests will also have a way to prove they have a ticket and enter the event quickly to manage queues outside your venue.
We recommend that you should start by researching visitor management systems and technology that are available on the market to ensure it is compatible with your access methods, event types, security requirements, and intended spaces.
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How Do You Use Access Control For Events?
The use of systems to control access at events allows for several functions which will increase the efficiency of managing your event. Some of the ways you can use your smart access control at events include:
Scheduled Check-Ins
Scheduled check-in times at your event can seriously reduce waiting times for entry into the event. This means that you won’t overwhelm your staff with time pressure, and guests won’t have to wait long outside the venue.
COVID-19 has changed how the events industry operates, with new health and safety measures required at events.
For example, 23% of customers said they would feel safer and happier using virtual queues to avoid congested areas where they may contract coronavirus from other people now that masks are no longer necessary.
Use check-in control measures to combat congestion issues. Scheduled check-ins are a great way to demonstrate your event company’s care for its customer’s health and time. Simply stagger check-in times and reduce the overcrowding outside your event.
Touchless Visitor Check-In And Pre-Registration
Touchless visitor check-in with a scannable QR code allows your event hosts to register guest attendance and verify tickets instantly as guests enter the building. This will increase the traffic flow rate into the building and simplify the check-in process for staff members.
Pre-registration allows you to send documents such as NDAs, surveys, and agreements for guests to sign before they arrive at the venue so you can prevent registration processes from occurring at the door and slowing down queues.
Pre-registration is particularly useful for covid screening surveys both for employees and event attendees. You can integrate smart management with your event’s online box office to streamline your event planning process.
Security Enhancement
Having access passes at your event will allow you to restrict and grant access to guests and employees.
For example, you can use touchless access cards to provide VIPs access to any VIP area. They can also prevent guests from entering any areas designated for staff members only.
The touchless access system will also provide you with an easy way to monitor the attendance and identity of guests. Hence, you know exactly who is entering and leaving your building.
Detailed Reporting
The reports generated by access management software will allow you to view data that indicates:
- Arrival and departure times.
- Average duration spent at the venue.
- Guest identity.
- Type of guest.
If you have this information generated in a report, this will help staff, security, and event managers identify any trends in data to improve future events and investigate any security concerns.
Health, Safety, and Legal Requirements Solutions
A touchless event access system will allow for digitised health, safety and legal document signatures to help your event company ensure the proper paperwork is signed.
Health and safety regarding arrival and departure at your event will be increased due to the streamlined check-in service provided by touchless access control technology. Disability access needs could also be distinguished using the touchless access ticket system.
Final thoughts
The touchless access control system is redefining the check-in process at events for safer and quicker access.
It can provide better information to address security concerns and manage access to staff areas and VIP areas. It is a convenient solution for event managers looking to streamline their event procedures.